Leave Letter for School: Check Format, Samples

A leave letter for school is written if you want to take a long leave of more than 2-3 days. There are different types of leaves letters for which the format differs. There can be multiple ways to write a leave application for school, ranging from personal reasons to medical issues. In such cases, it's crucial for you to notify your school in advance that you won't be able to attend the classes.

In such a case, it is important to ensure that your request is clear, respectful, and approved without delay. Read this page to know how you can draft a compelling leave letter for school. It will help you with ready-made examples for a perfect leave of absence letter for school. It aims to simplify the leave application writing process simpler for students, teachers, and parents alike. 

What is a Leave Letter for School 2026?

Leave letters for school are given to inform teachers of a student's temporary absence from school. This letter can be addressed to either the Principal or the class teacher. Parents can also write a leave letter to the school stating that their child will not be attending school due to a personal reason.

Types of Leave Letters for School

The reasons why you might request leave have been shared below:

1. Sick leave
2. Relative marriage leave
3. For family holidays
4. Personal family matters
5. Going to an outstation

Also Read: Medical Certificate Format for Students

Purpose of Giving Application for Leave from School 2026

Submitting a leave application for school before skipping lessons remains mandatory for children. It allows the authorities to keep track of each kid and ensure that children do not miss school regularly. It also provides a teacher with an overview of your activities and aids in the maintenance of your record.

A well-written leave application conveys a clear message while convincing teachers because it appears more authentic and acceptable. A leave can be taken for various reasons, including health concerns, family functions, emergency work, festival celebrations, family issues, etc.

Components of Leave Application for School

A leave letter should be well-structured to ensure clarity. Every letter must contain certain parts.  

1. Heading: The heading should include contact information such as the recipient's address and designation. This is significant since the letter will be delivered directly to the specified recipient. Mention the date of composing this letter below the title.
2. Subject: In this section, the letter's title is mentioned briefly. It helps the reader understand the letter's context.
3. Salutation: The receiver is addressed graciously. Appropriate titles, such as 'Respected Sir/Madam', and other identifiers are used.
4. Body: The body is the most important part of the application for leave in school. This section includes detailed information such as the reason for seeking leave, the duration of absence, and precise dates. Express your gratitude to the beneficiary in advance in the hopes of receiving leave.

Also Read: Letter to Principal

Leave Letter Sample for School 2026

In most cases, students must submit a leave application to their class instructor or the principal to be excused from class. For younger children, though, their parents may submit a leave letter for school on their behalf later.

Listed below is a sample of leave applications that can be altered depending on the reason. The school leave letter format, however, remains the same.

1. Leave Letter Sample for Students

Here is the sample for a leave letter to principal:

Leave Application

Date:_____

To,

The Principal,

(School Name),

(School Address)

Subject: Application For Leave

Dear Sir/Madam,

I am (Your Name), a student of (Class And Section). I want to bring to your kind attention that due to (Mention your reason), I will be unable to come to school from (date) to (date).

I request you to kindly provide me with leave for the dates mentioned above.

I assure you that I will catch up with my studies after returning. I shall be grateful.

Thanking you.

Yours faithfully,

(Your Name)

2. Leave Letter Sample from Parents

The Sample below is the leave application format from parents.

Leave Application

Date:_____

To,

The Principal,

(School Name),

(School Address).

Subject: Application For Leave

Respected Sir/Madam,

I am (Parent name), father/mother of (Student name), studying in (Class & Section). I am writing this application to tell you that my son/daughter has not been feeling well for the past few days. Medical tests are going on, and doctors have advised him/her to bed rest for the next (Number of days).

I request you to please grant (Number of days) of leave to my son/daughter so that he/she can recover quickly. A prescription from the doctor has been attached to the application for your reference, and I shall be very grateful.

Thanking you.

Yours sincerely,

(Parent’s name)

(Parent’s signature)

3. Leave Letter Format for School

Students need to bear in mind that the format of the letter also matters as much as its content. While writing a leave application for school, students need to follow a standard format, regardless of the reason.

The format of writing a school leave letter is listed below:

• Salutation
• The subject of the application
• Reason for leave
• Number of leaves needed (particular dates)
• Contact information of guardians
• Signature of Guardian

Also Read: Letter to the Editor

Tips to Write an Absence Letter for School

You are advised to understand the structure and its major components to write it down clearly and concisely. It should be sincere, brief, and offer acceptable justifications for your absence. It's critical to include dates, days, and durations to keep the entire process transparent.

Listed below are a few tips for writing a leave letter for school.

• Make sure that the intent of the application is straightforward.
• The subject in the application for leave should be concise.
• The body of the application should not be very long. It should state the reason and the dates for leave.
• The tone of the application should be formal.
• The reason stated for leave should be real and honest.
• The language should be grammatically correct.

Do's and Dont's of Writing a Leave Letter for School

Here are some things to keep in mind when writing a leave letter for school:

The Do’s

• Be Proactive: Submit your letter at least a few days in advance for planned events like family functions or surgeries.
• Be Concise: Write down the reason for your absence clearly, but keep it brief. A simple mention of 'personal reasons' or 'a medical issue' is usually sufficient.
• Include Specific Dates: Properly list the start and end dates of your absence so the teacher knows exactly when to expect you back.
• Check Grammar: A letter with correct grammar and spelling reflects well on you or your child.

The Don’ts

• Don’t Over-Explain: Avoid sharing overly personal or graphic details about an illness; keep it professional.
• Don’t Forget Contact Info: Never leave out a parent’s signature or a phone number where the school can reach you for verification.
• Don’t Use Casual Language: Always write in a professional manner. Use a formal greeting like 'Dear [Name].'
• Don’t Wait Until the Last Minute: For non-emergencies, avoid telling the school on the morning of the absence, as it disrupts their planning.

Mistakes to Avoid While Writing a Leave Application for School

Some of the tips you must avoid while writing your leave application for school are given below for your guidance.

1. Using Informal Language

Avoid casual phrases like “Hey” or “I wanna take leave.” Use formal and respectful language suitable for school communication.

Use: “Respected Sir/Madam” and formal closing like “Yours obediently.”

2. Not Mentioning the Dates Clearly

Leaving out the exact leave period creates confusion and may result in the application being rejected or ignored.

Include: Specific dates – e.g., “from 22nd May 2025 to 24th May 2025.”

3. Failing to State a Clear Reason

Vague reasons like “I’m busy” or “I have some work” are not acceptable. Be clear and honest (e.g., illness, family function, personal emergency).

State: “I am suffering from fever” or “We have a family wedding.”

4. Grammatical and Spelling Errors

Spelling mistakes or poor grammar can make your letter seem careless and unprofessional.

Tip: Proofread your letter or use tools to check grammar before submitting.

5. Missing Important Details

Not mentioning your name, class, section, and roll number can lead to confusion and delay in approval.

Include: All necessary details to help the teacher identify you.

6. Writing a Very Long Letter

Avoid writing unnecessary details. Keep it short, clear, and to the point.

Ideal Length: 5–8 sentences.

7. Not Addressing the Right Person

Addressing the wrong person (e.g., a subject teacher instead of the class teacher or principal) can delay processing.

Check: Your school’s policy on who to address the letter to.

8. Submitting Too Late

Sending the leave letter after you’ve already missed school may not be considered valid unless it’s an emergency.

Submit: In advance or as early as possible.

Avoiding these mistakes ensures your leave application is clear, respectful, and likely to be approved. A well-written letter shows responsibility and good communication skills.

On the final note, writing a proper leave letter for school is a simple yet important skill for students and parents. Whether the reason is illness, a personal emergency, or a family event, a well-structured and polite letter helps maintain clear communication with the school. By following the correct format, avoiding common mistakes, and using the provided samples, you can ensure your leave application is both respectful and effective.

Always remember to mention the reason clearly, include accurate dates, and proofread your letter before submission. A neatly written leave letter reflects sincerity and responsibility—qualities every school values.

Also Read: Formal Letter Format CBSE